Regulations for operations entitled:
EKOGALA - international product fair
and high-quality food
organized on December 14-15, 2024.
in the G2A ARENA Conference and Exhibition Center of the Podkarpackie Region,
§ 1. Preliminary provisions
The provisions of the Regulations of Ekogala - an international fair of high-quality products and food (hereinafter referred to as the Regulations) apply to Exhibitors participating in this Fair (hereinafter referred to as Ekogala) and are an integral part of the "Application for participation - agreement", sent to the Organizer electronically via the website ekogala.eu, concluded between the Organizer - Podkarpackie Region and the Exhibitor.
§ 2. Place, time, opening hours of Ekogala
Place: G2A ARENA Conference and Exhibition Center of the Podkarpackie Region Time: December 14-15, 2024
Opening hours: 10.00 – 17.00 on December 14, 2024, 10.00 – 17.00 on December 15, 2024.
§ 3. Organizers
1. The main organizer of Ekogala is the Podkarpackie Region - Marshal's Office of the Podkarpackie Region, Department of Rural Development Programs with its registered office in Rzeszów 35-010, Łukasza Ciepliński avenue 4, tel. 17 747 69 40, www.podkarpackie.pl - hereinafter referred to as the Organizer.
2. The co-organizers of Ekogala are:
1) City - Municipality of Rzeszów,
2) Union of Associations "Subcarpathian Chamber of Organic Farming".
§ 4. Conditions of participation in Ekogala
1. Ekogala is dedicated to entities related to the production and trade in high-quality products and food, understood as certified organic food, traditional food products entered on the List of Traditional Products of the Ministry of Agriculture and Rural Development, as well as agritourism farms, agritourism associations, educational farms and entities dealing with herbal medicine, promoting knowledge about herbs and their impact on human health.
2. Entities participating in Ekogala are referred to as Exhibitors from the moment of submitting the application for participation using the form provided for this purpose on the website www.ekogala.eu.
3. The Organizer's special guests also participate in Ekogala.
4. Participation in Ekogala is voluntary, submitting an application means accepting and committing to comply with the rules resulting from these Regulations and the Regulations of the Facility where Ekogala takes place, available on the website www.ekogala.eu. The regulations of the facility are available at www.g2aarena.pl
§ 5. Detailed provisions
1. The condition for participation in Ekogala is the completion of the "Application for Participation - Agreement" form available on the website: www.ekogala.eu together with the attachments referred to in section 2. Applications will be accepted until the exhibition space is exhausted, but no later than November 6, 2024. The Organizer reserves the right to accept applications after the deadline specified in the preceding sentence.
2. At the time of submitting the application, the Exhibitor submits a declaration of acceptance of these Regulations and the Regulations of the Facility, the conditions of participation in Ekogala and must:
1) have an ecological certificate valid for the duration of Ekogala (concerning Exhibitors of organic products and food),
2) have a valid entry of the product on the List of Traditional Products for the duration of Ekogala (applies to Exhibitors presenting traditional products),
3) have leaflets or brochures or folders, etc. presenting the offer regarding the services provided in the field of tourist activity (applies to Exhibitors such as: agritourism farms, agritourism associations, educational farms. EKOGALA may be attended by Agrotourism Farms, Agrotourism Associations and Educational Farms located in of the Podkarpackie Regions.
3. The Organizer reserves the right to refuse to accept the "Application for Participation - Agreement" without giving a reason and to remove the Exhibitor from the List of Exhibitors.
4. In the case of applying for participation in Ekogala and the Organizer not refusing to accept the application within 7 days of accepting the application for participation, an Agreement is concluded between the Parties on the terms set out in these Regulations and the provisions of the Civil Code.
5. The Organizer informs about the refusal to accept the application for participation in Ekogala by post to the e-mail address indicated in the application.
6. The organizers assign a stand to the Exhibitor, in accordance with the needs specified in the "Application for Participation - Agreement", reserving the right to change the size of the required exhibition space. In such a case, the Exhibitor has no right to appeal against this decision.
7. The provisions of point 1-6 do not apply to the Organizer's special guests who participate in Ekogala on the terms agreed directly with the Organizer.
§ 6. System construction and stand accessories
1. The following services from the Organizer are included free of charge in the system construction with the basic module 2mx3m: setting up partition walls on the ordered exhibition space, placing an inscription with the company name on the frieze with a maximum of 25 characters and the following equipment:
1) a display counter with a length of 2 meters,
2) a back room with a curtain (a back room with a minimum size of 80 cm x 80 cm, curtain made of canvas at the height of the module),
3) a table with minimum dimensions of 50 cm x 50 cm or a round table with a minimum diameter of 70 cm,
4) 2 chairs,
5) trash can,
6) 2 light points mounted on the building, power 60 VAT,
7) 1 electric socket 230V.
2. Exhibitors provide additional stand equipment on their own, after prior agreement with the Organizer.
§ 7. Organizational regulations
1. The Exhibitor undertakes to comply with the assembly, health and safety and fire regulations during the preparation of the exhibition, the duration of Ekogala,
and also undertakes to prepare the exhibition in such a way that it does not pose a threat to the life and health of visitors and other people on or near Ekogala.
2. The Exhibitor is obliged to keep the elements of the fair construction as well as the facility and its surroundings intact. On the facilities and outside of the G2A ARENA Conference and Exhibition Center of the Podkarpackie Region, it is forbidden to disturb the subsoil structure.
Any damage caused by the Exhibitor will be removed at its expense.
3. The fair facility is made available to Exhibitors for assembly and disassembly during the following hours:
1) December 13, 2024 at 16:00 - 19:00 and December 14, 2023 at 7:00 - 9:00,
2) December 15, 2024 at 17:00 - 20:00 (disassembly of the exhibition).
Ekogala will be open to visitors during the following hours:
1) December 14, 2024 at 10:00 - 17:00,
2) December 15, 2024 at 10:00 - 17:00.
The Organizer reserves the right to change the hours of making the facility available to Exhibitors for assembly and disassembly of the exhibition.
4. On December 14, 2024, the Organizer closes the facility at 17:30 and opens on December 15, 2024 at 9:00.
5. The Exhibitor who closes the stand earlier than before 17:00 on December 15, 2024, may be charged by the Organizer with the amount related to the costs of preparing the stand in the amount of PLN 1,000.00.
6. The Exhibitor will be obliged to pay the fee mentioned in par. 5 on the basis of the Organizer's request, under the conditions and in the manner indicated in the request.
7. The exhibitor has the right to display and advertise his products and services only at his stand. Promotional activities at the stand must not hinder or prevent the activities of other Exhibitors and the safe movement of visitors, or disturb their peace.
8. In the facilities and on the premises of EKOGALA, it is forbidden to make permanent and temporary structures and to place exhibits in communication, evacuation or fire routes.
9. In the case of leaving cars and trailers in unauthorized places, the Organizers may remove the vehicle to a guarded car park in Rzeszow at the expense of the vehicle owner.
10. It is forbidden to bring animals into the area of Ekogala.
11. The use of drones or other flying objects is prohibited.
12. The Organizer is not responsible for the Exhibitor's construction elements and exhibits.
13. Any elements of the exhibition left after the end of Ekogala without the Organizer's approval are considered abandoned property, which passes without compensation (free of charge) to the Organizer.
§ 8. Resignation from participation in Ekogala
1. In the event of resignation from participation in the Ekogala after submitting the application, the Exhibitor is obliged to immediately inform the Organizer about the resignation from participation in the Ekogala in writing to the following address: Marshal's Office of the Podkarpackie Voivodeship in Rzeszów, Department of Rural Development Programs, Łukasz Ciepliński avenue 4, 35-010 Rzeszów and by e-mail to the following address: d.skoczylas@podkarpackie.pl
2. In the event of resignation from participation in Ekogala less than 14 days before the start of the fair, the Exhibitor will be excluded from participation in Ekogala for a period of 3 years.
3. In the event of fortuitous events, the Exhibitor may resign from participation in Ekogala, and then the provisions of sec. 2 does not apply.
§ 9. Final provisions
1. The Organizer reserves the right to shorten, postpone, cancel or partially close Ekogala at any time. In this case, the Exhibitor is not entitled to any claim against the Organizer.
2. The organizer reserves the right to change the place, date or cancellation of the Ekogala
3. The Exhibitor's failure to comply with the provisions of the Regulations, or their violation, entitles the Organizer to submit a declaration of termination of the contract with immediate effect.
4. Any complaints of the Exhibitor should be submitted to the following address: Marshal's Office of the Podkarpackie Region in Rzeszów, Department of Rural Development Programs, Łukasz Ciepliński avenue 4, 35-010 Rzeszów in writing, within 7 days from the end of Ekogala. After this date, the Exhibitor's claims expire and will not be considered.
5. All correspondence sent by the Exhibitors to the Organizer should be sent in paper form in the cases provided for in these Regulations to the following address: Office of the Marshal of the Podkarpackie Region, Department of Rural Development Programs, Łukasz Ciepliński avenue 4, 35-010 Rzeszów with the note Ekogala 2024. Current information on technical matters can be sent via e-mail to the following address: d.pawlowski@podkarpackie.pl, d.skoczylas@podkarpackie.pl
6. Disputes arising from these Regulations will be resolved by the court competent for the seat of the Organizer.